Nebraska HHS Finance and Support Manual: A Guide

The Nebraska Department of Health and Human Services (HHS) Finance and Support Manual serves as a comprehensive guide for navigating the financial policies and procedures within the agency. It’s a crucial resource for HHS employees, grantees, contractors, and other stakeholders involved in managing and utilizing state funds allocated to health and human services programs. Understanding and adhering to the guidelines outlined in the manual is essential for ensuring accountability, transparency, and compliance with state and federal regulations.

The manual covers a wide range of financial topics, including accounting principles, budget management, procurement processes, travel policies, and grant administration. It provides detailed instructions and practical examples to help users understand and implement the agency’s financial policies. Regular updates ensure the manual reflects current laws, regulations, and best practices in financial management.

Key Areas Covered

• Budgeting and Financial Planning: The manual details the process for developing and managing the HHS budget, including forecasting revenue and expenditures, allocating resources to different programs, and monitoring budget performance. It outlines the roles and responsibilities of different units within the agency in the budgeting process.
• Procurement and Contracting: Guidelines are provided for procuring goods and services in a fair, competitive, and cost-effective manner. This section covers different procurement methods, such as competitive bidding, sole source procurement, and small purchase procedures. It also outlines the requirements for developing and managing contracts with vendors.
• Grant Management: The manual addresses the administration of both state and federal grants awarded to HHS. It covers topics such as grant application processes, award management, reporting requirements, and audit procedures. Compliance with grant terms and conditions is emphasized throughout this section.
• Accounting and Financial Reporting: Information on maintaining accurate and reliable financial records, including proper coding and documentation of transactions, is provided. The manual describes the agency’s accounting system and provides guidance on preparing financial statements and reports.
• Travel Policies and Procedures: Detailed guidelines govern employee travel expenses, including reimbursement rates for lodging, meals, and transportation. The manual outlines the requirements for obtaining travel authorization, submitting expense reports, and complying with state travel regulations.
• Internal Controls: The manual emphasizes the importance of internal controls to safeguard assets, prevent fraud and errors, and ensure the accuracy of financial information. It describes the different types of internal controls and provides guidance on designing and implementing effective controls.

Importance of the Manual

The HHS Finance and Support Manual plays a critical role in promoting sound financial management practices within the agency. By providing clear and consistent guidance, it helps to ensure that state funds are used efficiently and effectively to support health and human services programs. Compliance with the manual helps to protect the agency from financial risks and ensures accountability to the public. It is a vital tool for employees and stakeholders involved in financial decision-making and management within Nebraska HHS.