The Nebraska Department of Health and Human Services (HHS) Finance and Support Manual serves as a comprehensive guide to financial policies, procedures, and responsibilities within the department. It’s a vital resource for HHS employees, contractors, and other stakeholders involved in financial activities related to the department’s operations. Its primary goal is to ensure accountability, transparency, and compliance with both state and federal regulations in all financial matters.
The manual covers a wide range of topics, from budgeting and accounting to procurement and asset management. A key area of focus is budget management. The manual outlines the process for developing, implementing, and monitoring the HHS budget, ensuring that funds are allocated effectively and efficiently to meet the needs of Nebraskans. This includes guidelines for budget requests, expenditure tracking, and variance analysis.
Accounting procedures are detailed meticulously, covering topics such as accounts payable, accounts receivable, and general ledger maintenance. The manual provides specific instructions for processing invoices, making payments, and reconciling financial records. This ensures accurate and consistent financial reporting across the department.
Procurement policies are another critical component. The manual defines the rules and guidelines for purchasing goods and services, including competitive bidding requirements, contract management procedures, and ethical considerations. It aims to promote fairness, transparency, and cost-effectiveness in the procurement process. Specific attention is paid to ensuring compliance with state purchasing laws and regulations.
Asset management is also addressed, outlining procedures for tracking and managing HHS assets, including equipment, vehicles, and property. This includes guidelines for inventory control, depreciation, and disposal of assets. Proper asset management helps to safeguard state resources and prevent loss or misuse.
Grant management is a significant aspect of the manual, given HHS’s reliance on federal and state grant funding. The manual outlines the requirements for applying for, administering, and reporting on grant funds. This includes compliance with grant terms and conditions, as well as proper documentation and financial reporting. The manual emphasizes the importance of accountability and transparency in grant management.
Internal controls are a recurring theme throughout the manual. It emphasizes the importance of establishing and maintaining effective internal controls to prevent fraud, waste, and abuse. This includes segregation of duties, authorization procedures, and reconciliation processes. The manual also highlights the role of internal audits in identifying and addressing weaknesses in internal controls.
Beyond these core areas, the manual also addresses specific financial topics related to HHS programs and services, such as Medicaid, child welfare, and behavioral health. This ensures that financial policies and procedures are tailored to the unique needs of each program area.
The Nebraska HHS Finance and Support Manual is regularly updated to reflect changes in laws, regulations, and best practices. It is accessible to all relevant parties and serves as an essential tool for promoting sound financial management within the Department of Health and Human Services, ultimately contributing to the effective delivery of services to the citizens of Nebraska.
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